Application for Use of the
Parma Public Library Meeting Room
Please read and retain for your records the
attached copy of the
Parma Public Library Meeting Room Use Policy that governs the
use of the room.
Complete the following application and return
it to the Library not less
than three weeks prior to the requested date.
Please call to confirm your
reservation.
Return all applications to:
Parma Public Library
7 West Avenue - Hilton, NY 14468
Name of
Organization:_____________________________________________
Purpose of
Meeting:_______________________________________________
Date of
Meeting:__________________________________________________
Time & Duration of
Meeting:________________________________________
(Include set-up and clean-up time.
Room must be vacated
15 minutes before the Library closes.)
Number of People
Expected:_______________________________________
Contact
Person:__________________________________________________
Address:________________________________________________________
Phone:_____________________________Fax:_________________________
Contact & Phone on DAY OF
EVENT:_______________________________
I have read the Parma Public Library Meeting Room Use
Policy
and understand that our group shall be directly
responsible
for any damage caused by members of the
group.
Signature:________________________________________________________
Staff Use Only:
Approved:____/____/____
Confirmation Sent:____/____/____Filed:____/____/____
Parma Public Library
Meeting Room Policy
Priorities
Priority will be given to Library sponsored events.
All other groups will be given consideration on a first come
first served basis. The room may be used by non-profit, civic,
cultural or educational groups. Their use of this area in no
sense constitutes a Library endorsement.
Application
Organizations must submit an "Application for Use"
at lease three weeks in advance to the Parma Public Library.
Only three consecutive meetings may be requested per
application.
Cancellations
Cancellations must be made at least 24 hours in advance,
failure to do so may effect future bookings.
Policies guiding the use of Meeting Room
1. No smoking is permitted anywhere in the building.
2. No alcoholic beverages are allowed on the premises.
3.All meetings must be open to the public,
and cannot be limited to or by membership, affiliation, etc.
4. Communications and publicity releases must
identify the sponsoring organization and in no way
indicate the Library as a sponsor. Failure to identify
the sponsoring group can result in cancellation of reservation.
5. No entrance fee may be charged,
selling objects or services is not permitted.
6. User's are responsible for set-up and clean-up of Meeting
Room.
7. User's of the Library meeting room agree to pay
for any damages to Library property.
8. The Library is not responsible for any articles left in the
room.
9. All meetings must end 15 minutes before Library closing time.
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